<aside> 💡 The purpose of this Corporate Travel Policy is to establish guidelines and procedures for Lumi Labs employees when traveling for business purposes. This policy aims to ensure the safety and well-being of employees, control travel-related costs, and maintain compliance with relevant regulations.

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Corporate Travel Policy for Lumi Labs

Booking Platform Update

The Lumi Labs Booking Platform is a state-of-the-art online system designed to streamline the travel booking process. Whether you're planning a vacation or a business trip, our platform offers a seamless and user-friendly experience.

Scope

This policy applies to all Lumi Labs employees who travel for business purposes, including domestic and international travel.

Travel Authorization

All business travel must be authorized in advance by the employee's supervisor or department manager. An approved Travel Authorization Form must be completed and submitted prior to the trip.

Booking and Expenses

• All travel arrangements, including flights, accommodations, and transportation, should be booked through the company's designated travel agency or approved booking platform.
• Employees are expected to make cost-effective choices when booking travel and accommodations, considering factors such as availability, convenience, and reasonable pricing.
• Reimbursement for travel-related expenses will be processed according to the company's expense reimbursement policy.

Lumi Labs' corporate travel policy requires employees to get travel authorization from their supervisor or department manager before any business trip. All travel arrangements should be made through the company's designated agency or approved platform, with an emphasis on cost-effective choices. Reimbursements will be processed according to the company's expense reimbursement policy.

Travel Safety and Security

• Employees should prioritize their safety and security while traveling. It is recommended to adhere to travel advisories and guidelines issued by relevant authorities.
• In case of emergencies or unexpected incidents during travel, employees should promptly report the situation to their supervisor or the designated emergency contact.

Compliance with Laws and Regulations

• Employees must comply with all applicable laws, regulations, and policies of the countries they are visiting.
• It is the responsibility of employees to ensure that all necessary travel documents, such as passports and visas, are valid and up to date.

Travel Insurance

Lumi Labs provides travel insurance coverage for employees traveling on company business. The insurance coverage details and procedures will be communicated separately.