Contents

What’s new

We’re introducing our workspace consolidation feature which allows Enterprise workspace owners to consolidate a source workspace into a target workspace by migrating users, page content, permissions, and relations.

<aside> <img src="/icons/book_gray.svg" alt="/icons/book_gray.svg" width="40px" /> **source workspace** — the workspace to be consolidated into another workspace (and then deleted 30 days post-consolidation)

**target workspace** — the Enterprise plan workspace where other workspaces are consolidated.

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Why consolidate?

There are 2 key benefits of consolidating workspaces:

• For end users: It improves the information discovery and team collaboration experience when users are all in the same workspace
• For administrators: It reduces the administration overhead of managing multiple workspaces and empowers administrators to enforce company security and compliance policies more effectively

Which customers are eligible?

• Workspace consolidation is available to customers on the Enterprise plan through their Notion Account Managers or Customer Success Manager. The following criteria apply:
  • The person making the request must have workspace owner access to the customer’s primary (target) Notion workspace stated in their Enterprise Master Service Agreement (MSA)
  • The customer must have a good billing standing with Notion. This means that there should be no billing issues, such as unpaid invoices. This applies to both the source and the target workspaces

Which source workspaces are eligible?

• A workspace that (1) has been claimed as owned by the customer; and (2) the workspace is billed through the customer’s main billing account is eligible for consolidation

  • Example (1)
  • Example (2)

• If a workspace is not yet listed in the customer’s enterprise MSA, it must be a claimable workspace for the customer.

  • Expand toggle to review the claimable workspace definition

• If a paid plan workspace is not yet listed in the customer's enterprise MSA, it must go through the domain management process to resolve any potential billing implications before becoming eligible for consolidation

  <aside> <img src="/icons/sliders-vertical_gray.svg" alt="/icons/sliders-vertical_gray.svg" width="40px" /> You can use the domain management dashboard to view the list of claimable workspaces. Please visit the help center article to learn more. If you have any questions, please reach out to your account team.

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<aside> <img src="/icons/traffic-cone_yellow.svg" alt="/icons/traffic-cone_yellow.svg" width="40px" /> For the source workspace to be eligible for consolidation, it must contain less than 500,000 blocks.

The consolidation tool will have a threshold limit of 500,000 blocks. We will further investigate improvements to the consolidation tool to support larger workspaces for consolidation. In the meantime, please work with your Account Manager or Customer Success Manager on consolidation requests larger than this 500,000 block limit.

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How it works